Nights Away Notification Online – Crawley District Scouts

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Nights Away Notification & Approval

PURPOSE AND USE: This form provides the information a Commissioner (or their nominee) requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). The Permit holder is responsible for ensuring the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event). For all Nights Away events the information below should be with your Commissioner (or their nominee) at least 7 days before the event (in normal circumstances). How the information is passed on will depend on local arrangements, but must be documented. Please ensure your Group Scout Leader / District Explorer Scout Commissioner is aware of the event. The event must not go ahead until the Commissioner (or their nominee) has confirmed their approval.

Event Information

Requestor Email(Required)

Communications about this Nights Away Notification will be sent to this email address.

Enter Email Confirm Email

Requestor Phone(Required)

Event Name(Required)

Type of Event(Required)

Group(Required)

Sections(Required)

Approximate Squirrel Numbers(Required)

Approximate Beaver Numbers(Required)

Approximate Cub Numbers(Required)

Approximate Scout Numbers(Required)

Approximate Explorer Numbers(Required)

Approximate Adult Numbers(Required)

Approximate Numbers (Auto Calculated)(Required)

Is the event being run with event passports?(Required)

Start and End Date(Required)

Venue Information

Venue Name(Required)

Venue Address(Required)

Street Address Address Line 2 City County / State / Region ZIP / Postal Code Country

Venue Phone Number

Venue Email

Enter Email Confirm Email

Passport Holder Details

Passport Holders Name / Names(Required)

Please list the youth members who will be leading the nights away passport experience.

I (the permit holder / event leader) have discussed the details of this event and am happy that the youth members named above have the necessary knowledge and skill, and agree to the event taking place.(Required)

Attach Completed Event Passport(Required)

Please attach your completed Camp passport and ensure a copy is available to those attending the event.

You can download and print a copy here.

Drop files here or

Accepted file types: xls, xlsx, docx, doc, pdf, jpg, png, jpeg, gif, Max. file size: 50 MB, Max. files: 2.

Adult Event Leadership Team

Adult Event Leader Name(Required)

Adult Event Leader Membership Number(Required)

Adult Event Leader Email(Required)

Enter Email Confirm Email

Is Event Leader the Permit Holder(Required)

Permit Holder Name(Required)

Permit Holder Membership Number(Required)

Permit Holder Email(Required)

Enter Email Confirm Email

Event Leadership Team (Others)

Name

Compass Membership Number

Camp Role

Bulk Upload Other Adults

Please include list of all adults attending and their membership numbers

Drop files here or

Accepted file types: xls, xlsx, docx, doc, pdf, Max. file size: 50 MB, Max. files: 2.

Activities

Activities (please list those requiring permits or qualifications, providing details of the activity leader or provider)

Activity

Provider/Permit Holder (Inc Member No)

Qualification

Planning and Approvals

As part of the planning and preparation for the nights away activity the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system, menus and written risk assessments. You are required to provide a written risk assessment along with this form to your Commissioner or their delegate, Other documentation (listed above) does not need to be provided with this form but must be available upon request.

Risk Assessments(Required)

Please attach your camp risk assessment for review and approval.

Drop files here or

Accepted file types: xls, xlsx, docx, doc, pdf, Max. file size: 50 MB, Max. files: 10.

Useful Documents

Please attach any relevant documents such as programme or menu.

Drop files here or

Accepted file types: xls, xlsx, docx, doc, pdf, Max. file size: 50 MB, Max. files: 10.

Intouch Details

Please provide details of your InTouch system and the main contacts in the event of an emergency

GSL Email Address(Required)

Enter Email Confirm Email

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4-5 yrs	6-8 yrs	8-10.5 yrs	10.5-14 yrs	14-18 yrs	18-25 yrs

Crawley – 1st Balcombe
Crawley – 1st Crawley
Crawley – 1st Langley Green
Crawley – 1st Northgate Crawley
Crawley – 1st Southgate
Crawley – 2nd Crawley (Broadfield)
Crawley – 2nd Ifield (St Margarets)
Crawley – 4th Worth
Crawley – 5th Crawley
Crawley – 6th Crawley (Gossops Green)
Crawley – 7th Crawley
Crawley – Active Support Unit 1
Crawley – Crawley – Scout Network
Crawley – District
Crawley – Drake Explorer Scout Unit
Crawley – James Cook Explorer Scout Unit
Crawley – Neil Armstrong Explorer Scout Unit
Crawley – Ray Mears Young Leader Explorer Scout Unit
Crawley – Shackleton Explorer Scout Unit
Crawley – Sir Ranulph Fiennes Explorer Scout Unit
Crawley – Stanford Support Unit

Nights Away Notification & Approval

Event Information

Venue Information

Passport Holder Details

Adult Event Leadership Team

Planning and Approvals

Safeguarding and Safety in Scouting

Report a safeguarding concern